A simple “Sincerely” or “Regards” followed by your full name is usually enough. Just like the introduction, the email's ending should be short and formal. End with a formal salutation and your full name Although some companies may choose to not allow the departing employee to write an auto-reply email and simply forward all mail to a different address, this may cause logistical difficulties, as the sender is not immediately aware of the transition.
AUTOMAILER GMAIL PROFESSIONAL
Mention the fact that the original email is not forwarded automaticallyĪfter including all important information, such as the contact details for both professional and personal matters, you should end by letting the recipient know that their original email, the one that prompted the automatic sending of your auto-reply email, would not be directly forwarded to the employee in charge with maintaining existing relationships with your contacts.
AUTOMAILER GMAIL HOW TO
Related: How To Write a Keeping In Touch Email (With Template and Examples) 5. If you don't think there's any need for any of your work contacts to reach you directly after resignation, you can skip this step. You can add your phone number, personal email address and any other way you can be contacted directly. If you think that some former clients, colleagues, coworkers or anyone else with whom you have a personal relationship may try to contact you through your work email, your auto-reply email after resignation should also include your personal contact information. Leave your own contact details if necessary You should also mention that the respective employee is aware of the situation and would be glad to assist them in any way they can.
Invite the recipient to direct any current or future inquiries to that employee by including their first and last names, as well as their phone number and email address. Once you let the recipient know about the situation, you need to provide them with contact details for someone who is currently employed at the respective organization and who is tasked with taking over your responsibilities. Leave clear instructions regarding who the email recipient should contact You should state that you are no longer employed by the company, mention the date you ended your relationship with the organization and reiterate the fact that, due to your resignation, you are unable to answer this email or any other emails sent to this address. Continue with a statement that you left the companyĪfter the brief salutation and introduction, it's best to get right to the point, so the email recipient is quickly aware of the situation. Related: Salutation Examples for Professional Letters and Emails 2. A simple ”Hello” and “Thank you for your message” or anything similar is usually a good way to start such an email. Given the fact that the auto-reply email after a resignation needs to appeal to a diverse group of people, a formal salutation and introduction are usually the best way to start it. Add a brief and formal salutation and introduction
When composing an auto email response after resigning, consider including these elements: 1. Related: Guide: Out-of-Office Email Messages (With Examples) What to include in an auto-reply email after a resignation? Aside from letting clients and potential clients know how to reach both the company and the employee, an auto-reply email after a resignation can offer alternative ways of communication for other email contacts, like suppliers, service providers, colleagues and others. If the employer simply decides to delete the departing employee's email address, any email sent to that employee by a client would not be delivered.Īn auto-reply email after a resignation solves this issue, informing the client regarding the employee's departure and offering them alternate ways to contact both the departing employee and the organization. When an employee decides to leave an organization or is let go, their phone number is typically rerouted to another employee's phone, but the departing employee's customer correspondence is usually more difficult to transfer directly. Why is an auto-reply email after a resignation important?Įmail is one of the most widely-used forms of communication for companies. In this article, we discuss why an auto-reply email after a resignation is important, how to write one and provide a template and example of how you should compose such a message. Writing an effective auto-reply mail is a valuable step, but it requires research. Regardless of the exact nature of your job, an auto-reply email after resignation can have a direct impact on how you maintain certain relationships after your resignation. Knowing how to write an auto-reply email after you resign can help you inform anyone who contacts you that you are no longer employed in that position. We share strategies for providing verbal resignation notice to your employer, composing a resignation letter and preparing coworkers for your departure. Related: How To Quit a Job: Leaving on Good Terms
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